We know three reasons why it is necessary to do recalculations of accruals for previous periods. In descending order of mass character: delay in providing initial data, advanced calculations, input errors of initial data, advanced calculations, input errors of initial data.
Delay in the provision of initial data is not the result of the negligence of employees, but a consequence of the existing technology of information flow. For example, a certificate of temporary departure, presented for accounting, when a person has already returned and when he already has the necessary documents. It rarely occurs in the same month for which the calculation performed. The act of disconnecting the consumer must go through several stages of clearance and approval before getting on the desk for an accountant to enter the system. For the same reason, the change in the methodology for calculating the amount and cost of the service can conventionally include, the team for implementation of which arrived late.
Sometimes advance payments are made at enterprises to speed up the process of receiving payment from consumers. For example, among our users, there is a settlement center which makes calculations and carries notifications for the current month at the very beginning of this month. Of course, that all information about the movement of residents, trips, bills, etc., relating to the current month, will be introduced next month. Therefore, this will lead to recalculations.
There are also errors when entering the source data. The program warns about the erroneous action of the operator. But not all errors can be detected by input diagnostics. Correction of the input made in the period where the error detected. After that, the calculation performed for those periods that it has hooked, the recalculation.
The BAS program can do automatic recalculations for those periods where it used. But when it starts up, we usually load the charging history from those programs that worked before the BAS program. To make automatic recalculations for these periods is usually difficult, or simply not possible, since for such a function it is necessary to have a specially organized database structure. More precisely, this structure is implemented very rarely, since it is very difficult.
More precisely, this structure implemented rarely since it is difficult. To be able to recall where the amount of manual allocation came from, we offer the user a mechanism of accounting reference. For an operation in which manual adjustment introduced, you can attach a textual accounting reference, a copy of the document and a copy of the Excel page, comments, etc. On the other hand, the BAS program is used to audit the user′s actions. The administrator of the system at any time can answer the question of who and when introduced the specified amount of manual allocation or manual adjustment.
On the reception screens of the population, not only the amount of the allocation displayed, but also the reasons for its occurrence. It also provides links to acts, manual adjustments and provides the ability to view relevant documents.
