Availability and condition of fixed assets

Accounting for the availability and condition of fixed assets includes:

  • - representation of fixed assets (technical characteristics);
  • - its cost parameters;
  • - its purpose (for whom and where it is listed);
  • - history of changing parameters.

Technical characteristics determine the primary means, regardless of where it is located, how much it is valued, on what accounting account is listed and what happened to it during the operation. These include inventory number, technical information, specifications, and comment.

The inventory number is the code by which a reference is made to the asset in all primary documents, statements, screen samples, and so onThis code must be unique.

Technical information is the manufacturer′s data. An example of such data is the serial number of the product, the number of the body, the engine and the chassis for the car, the year of manufacture, the manufacturer, etc. This information does not depend on the time, the amount of wear, or the history of the use of the asset.

Technical characteristics are its current technical condition. These characteristics can change over time, for example, after major repairs or due to physical aging. These include useful power, efficiency and etc.

The commentary is an informal reference to fixed assets. It is used to fix arbitrary information for a specific inventory number. An example is  information on the method of acquisition, information on certain transactions with fixed assets, the presence of precious metals, etc.

The cost parameters are used for the bookkeeping of fixed assets. These include initial (book value), depreciated value, and depreciation from the beginning of the operation.

These values change with time as a result of accounting operations. They are inherent in a specific individual number and do not depend on technical characteristics, on the place of use and destination of the fixed asset. 

The purpose of a fixed asset is the information on the production site on which it operates, and about individual responsible for material valuables.

The production site determines the expense account, the debit of the posting account when calculating the amount of depreciation. This account accumulates the costs associated with the operation of the asset.

Individual responsible for material valuables is a person who is responsible for fixed assets.

The history of changing the parameters allows you to have an operative access to accounting transactions over fixed assets and to data on its status in all past reporting periods. The presence of such data allows you to perform any parameter recalculations when you change the reporting periods in the past period of the period, as well as when you return from the previous time period.



In the module "Fixed Assets" all methods provided for in the accounting standard "Fixed Assets" are implemented:

  • the method of linear wear;
  • the method of reducing the residual value;
  • accelerated wear method;
  • cumulative method;
  • production method.

The procedure for calculating the wear is carried out in accordance with the procedure described in the standard.

The periodicity of the calculation is determined by the setup operations. It can be a month, a quarter or a year. At the same enterprise, for different sources of financing, a different periodicity of calculation can be used.

The depreciation periods follow one after another, without interruptions, and without overlapping.


The fixed asset group is a property of the personal account. The group directory is a tree-like multi-level structure. It is used to allocate fixed assets at interest rates of depreciation and to determine the accounting accounts of fixed assets and their depreciation.

Depreciation accounting is strictly assigned to the group of fixed assets. This method of accounting prevents errors of users, resulting in a mismatch of balances in accounts and balances in depreciation accounts, and also allows for a final analysis of the correctness of depreciation by groups of fixed assets.

Costs of writing off the expense are fixed for each asset individually.

Accounting entries are assigned to the operations. They have generated automatically, and manual adjustments are not allowed.


Приватне підприємство «Науково-дослідне і конструкторсько-технологічне бюро автоматизованих систем» (скорочено ПП «БАС») Частное предприятие «Научно-исследовательское и конструкторско-технологическое бюро автоматизированных систем» (сокращенно ЧП «БАС») Scientific-research and design-technological bureau of automated systems (abbreviated as BAS)